«Vermont Technical College Catalog 2011-2012 Bachelor of Science Architectural Engineering Technology Business Technology and Management Computer ...»
A transcript is a copy of a student’s permanent record of attendance at the college and cannot be altered. Current or former students may request that the college issue an official transcript of his or her record to any school, employer, or other agency. For each transcript, students must submit a written, signed request to the registrar’s office. A transcript fee will be charged.
Transcripts will be sent as soon as possible. Please allow a minimum of five days for normal Academic Affairs processing and two weeks following the end of a term. Transcripts will not be sent for a student who has not satisfied financial obligations with the college.
Grade Amelioration Policy One time in an academic career, a student who is changing programs or VSC schools may, with proper approval, have selected grades excluded from the calculation of his or her cumulative GPA in the new academic program. Grades may only be excluded for courses required in the old program that are not required in the new or subsequent four-year program.
All credits earned in courses excluded from the calculation are lost. This policy does not apply to electives or credits used for any diploma, certificate, or degree already awarded.
Approval from the student’s new program department chair or director is required for grade amelioration.
The student must have:
• one term of at least 6 credits with a term GPA of 2.00 or better following the term for which amelioration is requested
• approval from the academic deans of both the home and sending institutions Auditing Courses Tuition charges for an audit course will be 50% of the full applicable per-credit rate.
Students registering to audit a course must do so by the end of the add/drop period.
If space is available, students may audit a Vermont Tech course provided they have met all course prerequisites and have obtained the permission of the instructor. The audit course credit hours will not be applied to student credit load or status.
Instructors, in giving permission for an audit, will specify the expectations for students participating as an auditor. Students who successfully audit a course will receive an AU grade, which carries no credit or quality points. Students who do not meet expectations of the audit will be dropped from the course with no grade or with a W grade. Students may not change to audit status to avoid receiving poor final grades.
Incomplete Work A grade of I applies to work in a course which has not been completed because of illness or other satisfactory reasons. The incomplete work must be made up as specified by the instructor no later than halfway through the subsequent term.
The grade for the course will be determined by the quality of the make-up work and the previously completed work. If the student fails to complete the assigned work, the instructor will determine a default grade that will be entered on the student’s transcript. A student receiving an I grade may enroll in courses for which the incomplete course is a prerequisite.
Continued enrollment in the new course is contingent on completion of the incomplete course with a passing grade.
Repeated Courses When a course is repeated and completed, the initial grade remains on the record but does not count in the GPA or for credit. The most recent grade earned in a course will be entered on the record and used in computing the term and cumulative GPA and class rank. If a grade other than a W grade is recorded in the repeated course, all attempts will appear on the record and the most recent earned grade will be used in computing the cumulative GPA.
Academic Affairs The English, mathematics, engineering technologies, and physics departments all have courses that have been created for students pursuing the Engineering Technology Foundations Track. If a student who has taken a course designed for the Engineering Foundations repeats the equivalent course(s) in the two-year format, or vice-versa, the more recent grades and credit will be substituted in computing the GPA.
Add/Drop Period The normal add/drop period is defined as the first two weeks of classes or the first 15% of class meetings for non-regular offerings. Degree students may add or drop a course until the end of the second week of classes. During the second week, degree students may drop with the advisor’s permission. To add a class after the first week, students must have permission from both their advisor and the instructor.
A fee is charged for adding or dropping after the second week. Students will pay for any classes dropped after the second week of classes. Non-degree students must have the instructor’s permission to add a course after the first week.
Dropping a Course
A student who drops a course:
• during the normal add/drop period will be dropped from the roster and will receive no grade
• after the normal add/drop period and until the 60% point of a course will receive a grade of W
• For students who have enrolled under the VSC Enrollment Consortium Agreement, the schoolspecific policies and procedures regarding add/drop/withdraw dates and procedures that pertain to each student are those of the home institution
• after the 60% point or who fail to drop the course will receive an earned grade whether they attend the remaining classes or not. Students who fail to drop a course are also responsible for costs incurred If a student successfully completes a course before withdrawing from the college, he or she will receive from that course’s instructor an appropriate grade.
Students who drop courses after the first two weeks of class will not be reimbursed unless they withdraw from all their courses for the term.
Withdrawal from Vermont Tech To withdraw from Vermont Tech once the term has started, a student must give written notification to the registrar’s office or off-campus site office. A parent or guardian must approve withdrawal requests made by minors. A student who stops attending classes after add/drop and does not inform the college will be considered to have withdrawn after the 60% point of the term if the last date of an academically related event cannot be determined.
Students will receive grades based on the guidelines specified in Dropping a Course.
Students who do not intend to return to Vermont Tech for the subsequent term should:
• complete a non-returning student form at the registrar’s office or off-campus site office
• complete an exit interview with the financial aid office
writing through the registrar’s office or off-campus site office. A parent or guardian must request leave for a minor. Leave requires approval from the academic dean.
If the request is for a medical leave of absence, a letter from the student’s health practitioner may be required. Students approved for a medical leave of absence based on a letter from their health practitioner must provide a time frame for their return to a normal class schedule.
For a leave of absence to be approved, it is expected that incomplete coursework can be satisfactorily completed upon a student’s return and prior to the end of the subsequent term.
If a student fails to return to school at the end of the approved leave of absence or if the student makes a written request to rescind the leave of absence, the withdrawal date will be the original date of the request for leave or the last date of an academic event, whichever is later.
Grades for students on approved leaves of absence will be in accordance with the guidelines specified in Dropping a Course, with the exception that I or W grades may be used after the 60% point until the end of the leave of absence.
College policy will be followed for students required by the college to take a mandatory leave of absence.
Credit by Challenge Examination Students who can document course work, private study, or on-the-job experiences equivalent to a Vermont Tech course may receive credit by examination. Approval by the department chairperson is required.
Documentation must be submitted to the department chairperson at least three weeks prior to the planned date of testing. After review and acceptance by the chairperson, an application for credit by examination shall be submitted along with a challenge exam fee.
Upon satisfactory completion of the exam, a maximum of 12 credits may be given toward any one program. These credits are subject to advanced standing restrictions.
Challenge exams that are taken to replace failed course work must comply with all of the above criteria and must document new course work, private study, or on-the-job experience since the failure occurred.
Waiver of Courses A student may have a specific course waived. A student can initiate a course waiver by an academic petition to the department chair through the Dean of Academic Affairs.
The petition must be approved by the student’s program department and by the department offering the course. A waived course may have to be replaced by an alternative course.
Substitution of Courses A student may substitute another course for a specific required course if the student is unable to take the course for a specific, approved reason. A student can request to substitute by an academic petition to the department chair through the Dean of Academic Affairs. The petition must be approved by the student’s program department and by the department offering the course.
Student Class Level Class level is based on total earned credits toward an academic program. It affects Academic Affairs financial aid, class standing, and other calculations regarding student progression. Nondegree students have no class standing.
Credit Overload A student credit overload is defined as a course load in excess of 19 credits in a single term.
Students with a cumulative GPA of 3.00+ may be approved for a load of up to 24 credits in a term.
Students with a cumulative GPA of 2.00-2.99 may be approved for a load of up to 21 credits in a term.
Students with a cumulative GPA below 2.00 will not be approved for a term credit overload.
Students with overloads will be reviewed at mid-term for possible load reduction.
Academic Standing At the end of each term, academic standing is calculated for each matriculated student. There are three levels of academic standing: good standing, academic probation, and academic dismissal.
Good Standing Degree students are in good standing if they meet the enrollment criteria for the term and have a cumulative GPA of 2.0 or better (1.75 for students with less than 30 GPA credits).
Academic Probation Degree students will be placed on academic probation if they have a cumulative GPA below that required for good standing.
Probation is not a punitive measure, but rather is used to identify students who may need additional services or help.
Degree students may be academically dismissed from the college for a minimum of one term for:
• receiving a term or cumulative GPA below.70
• not achieving good standing while on probation (i.e., on probation for more than one semester) Students may also be dismissed from individual classes at any time when the instructor and/or Academic Dean determine(s) that continued enrollment is not appropriate, e.g.
violation of cheating or plagiarism policy; nonattendance; inappropriate behavior, etc.
Students dismissed during the term will receive grades of F or NP in any incomplete course.
Appeal of Academic Dismissal
A student who believes that there are significant mitigating circumstances shall submit a letter to:
Academic Appeals Committee (AAC) c/o Vermont Technical College PO Box 500 Randolph Center, VT 05061 This letter will include the student’s full name, address, and college identification number.
It will fully explain the circumstances surrounding the appeal. The AAC will meet and make a recommendation to the Academic Dean, who will make a final decision regarding the appeal. This decision will be final and will not be subject to further appeal. To read about this process more fully, please see the Vermont Technical College Student Handbook.
Students reinstated on appeal will normally be reinstated on academic probation.
Students must also appeal to the Office of Financial Aid to have their aid reinstated. This is a separate process from the academic appeal.
Disciplinary Dismissal Students who are dismissed from Vermont Tech for non-academic reasons are no longer matriculated students. They are not eligible to enroll in Vermont Tech courses. These students may apply for readmission through the admissions office after they have met the conditions set for them at the time of dismissal. Readmission requires the approval of the Dean of the College.
Returning Students Previously matriculated students who have not attended Vermont Tech for one term or more (even in instances of courses in a major not being offered) should contact the Vermont Tech Office of Admissions and inform them of their intention to return to Vermont Tech.
Admissions will advise the student whether they need to complete a new application or whether they can preregister for the upcoming semester with the registrar’s office. This determination is based on length of absence, program requirements, and other academic considerations.
Returning after Dismissal Students who have been dismissed from Vermont Technical College may return to
Vermont Tech under the following conditions:
• Students have met the requirements placed upon them at the time of dismissal
• Students notify admissions in writing of their intent to return to Vermont Tech
• Students are approved for re-admission by the Office of Admissions Upon receiving notification from admissions, the department chair or program coordinator will determine whether a fall or spring re-admission is most appropriate and will send a preregistration to admissions outlining course work and/or suggested course work prior to re-admission. Admissions will forward returning student information to the registrar’s office, student housing, and financial aid.