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Withdrawal from Vermont Tech To withdraw from Vermont Tech once the term has started, a student must give written notification to the registrar’s office or off-campus site office. A parent or guardian must approve withdrawal requests made by minors. A student who stops attending classes after add/drop and does not inform the college will be considered to have withdrawn after the 60% point of the term if the last date of an academically related event cannot be determined.
Students will receive grades based on the guidelines specified in Dropping a Course.
Students who do not intend to return to Vermont Tech for the subsequent term should:
• complete a non-returning student form at the registrar’s office or off-campus site office
• complete an exit interview with the Financial Aid office Leave of Absence To take a leave of absence once the term has started, a student must request the leave in writing through the registrar’s office or off-campus site office. A parent or guardian must request leave for a minor. Leave requires approval from the Academic Dean.
If the request is for a medical leave of absence, a letter from the student’s health practitioner may be required. Students approved for a medical leave of absence based on a letter from their health practitioner must provide a time frame for their return to a normal class schedule.
For a leave of absence to be approved, it is expected that incomplete coursework can be satisfactorily completed upon a student’s return and prior to the end of the subsequent term.
If a student fails to return to school at the end of the approved leave of absence or if the student makes a written request to rescind the leave of absence, the withdrawal date will be the original date of the request for leave or the last date of an academic event, whichever is later.
Grades for students on approved leaves of absence will be in accordance with the guidelines specified in Dropping a Course, with the exception that “I” or “W” grades may be used after the 60% point until the end of the leave of absence.
Academic Affairs College policy will be followed for students required by the college to take a mandatory leave of absence.
Credit by Challenge Examination Students who can document course work, private study, or on-the-job experiences equivalent to a Vermont Tech course may receive credit by examination. Approval by the department chairperson is required.
Documentation must be submitted to the department chairperson at least three weeks prior to the planned date of testing. After review and acceptance by the chairperson, an application for credit by examination shall be submitted along with a challenge exam fee. Upon satisfactory completion of the exam, a maximum of 12 credits may be given toward any one program. These credits are subject to advanced standing restrictions.
Challenge exams that are taken to replace failed course work must comply with all of the above criteria and must document new course work, private study, or on-the-job experience since the failure occurred Waiver of Courses A student may have a specific course waived. A student can initiate a course waiver by an academic petition to the department chair through the Dean of Academic Affairs. The petition must be approved by the student’s program department and by the department offering the course. A waived course may have to be replaced by an alternative course.
Substitution of Courses A student may substitute another course for a specific required course if the student is unable to take the course for a specific, approved reason. A student can request to substitute by an academic petition to the department chair through the Dean of Academic Affairs. The petition must be approved by the student’s program department and by the department offering the course.
Student Class Level Class level is based on total earned credits toward an academic program. It affects financial aid, class standing, and other calculations regarding student progression. There are two sets of class levels used at Vermont Tech, one for Three-Year Option students and a second for all others. Non-degree students have no class standing.
Credit Overload A student credit overload is defined as a course load in excess of 19 credits in a single term.
Students with a cumulative GPA of 3.00 or greater may be approved for a load of up to 24 credits in a term.
Students with a cumulative GPA from 2.00 to 2.99 may be approved for a load of up to 21 credits in a term.
Students with a cumulative GPA below 2.00 will not be approved for a term credit overload.
Students with overloads will be reviewed at mid-term for possible load reduction.
Academic Standing At the end of each term, academic standing is calculated for each matriculated student.
There are three levels of academic standing: good standing, academic probation, and academic dismissal.
Good Standing Degree students are in good standing if they meet the enrollment criteria for the term and have a cumulative GPA of 2.0 or better (1.75 for students with less than 30 GPA credits).
Academic Probation Degree students will be placed on academic probation if they have a cumulative GPA below that required for good standing.
Probation is not a punitive measure, but rather is used to identify students who may need additional services or help.
Degree students will be academically dismissed for a minimum of one term for:
Students may also be dismissed at any time when the department chair and/or Academic Dean determine(s) that continued enrollment is not appropriate, e.g., violation of cheating or plagiarism policy. 31 Academic Affairs Student dismissed during the term will receive grades of “F” or “NP” in any incomplete course.
Students who are dismissed may not enroll in any Vermont Tech course for a minimum of one term. This applies to consortium enrollment from other VSC institutions as well. Students returning from academic dismissal will be on probation for a minimum of one term and must enroll in and pass the Effective Learning course.
Appeal of Academic Dismissal A student who believes that he or she has significant mitigating circumstances shall submit
a letter to:
Academic Appeals Committee (AAC) c/o Vermont Technical College PO Box 500 Randolph Center, VT 05061.
This letter will include the student’s full name, address, and college identification number. It will fully explain the circumstances surrounding the appeal. The AAC will meet and make a recommendation to the Academic Dean, who will make a final decision regarding the appeal.
This decision will be final and will not be subject to further appeal. To read about this process more fully, please see the Vermont Technical College Student Handbook.
Students reinstated on appeal will normally be reinstated on academic probation. Students must also appeal to Financial Aid to have their aid reinstated. This is a separate process from the academic appeal.
Disciplinary Dismissal Students who are dismissed from Vermont Tech for non-academic reasons are no longer matriculated students. They are not eligible to enroll in Vermont Tech courses. These students may apply for readmission through the admissions office after they have met the conditions set for them at the time of dismissal. Readmission requires the approval of the Dean of the College.
Returning Students Previously matriculated students who have not attended Vermont Tech for one term or more (even in instances of courses in a major not being offered) should contact the Vermont Tech admissions office and inform them of their intention to return to Vermont Tech. Admissions will advise the student whether they need to complete a new application or whether they can preregister for the upcoming semester with the registrar. This determination is based on length of absence, program requirements, and other academic considerations.
Returning after Dismissal Students who have been dismissed from Vermont Technical College may return to Vermont
Tech under the following conditions:
Upon receiving notification from admissions, the department chair or program coordinator will determine whether a fall or spring re-admission is most appropriate and will send a preregistration to admissions outlining course work and/or suggested course work prior to re-admission. Admissions will forward returning student information to the registrar, student housing, and financial aid.
• Returning students desiring financial aid will have to appeal to the Office of Financial Aid to have their aid reinstated
• Returning students must complete a housing contract to live on campus
• Returning students will be on probation and receive increased supervision and academic support for a minimum of one semester Changing Programs If a student wishes to change programs, he or she must petition through the registrar’s office and be approved by the appropriate department chairperson.
Dual or Multiple Majors If a student wishes to receive credit for a second degree or major, he or she must petition through the registrar’s office. If approved, the student must successfully complete at least 15 credit hours for an associate degree or 30 credit hours for a bachelor’s degree of course work beyond the first major for each successive major. This course work will include all courses required in the successive major(s) that are not required in the first.
Regular course schedules are optimized for students with one program and major taking a full course load. Because of this, dual majors typically require a minimum of an extra year at Vermont Tech.
All students with multiple majors will be awarded one degree with the additional majors annotated on his or her diploma.
Graduation Standards A Vermont Tech degree demonstrates not only accomplishment in the major field, but also acquisition of the fundamental transferable skills required for success in today’s world. For this reason, Vermont Tech is committed to ensuring that graduates have achieved proficiency in written and oral communication, quantitative reasoning, and information literacy.
Academic Affairs All degree students will be required to demonstrate competence in these disciplines at the appropriate level for their degree program. Students will have more than one opportunity to meet the expected level of performance.
All transfer students are required to take all graduation standards except:
• students with a bachelor’s degree or higher.
• students who have completed the assessments at another VSC college.
• students who are granted a special exemption by the Dean of Academic Affairs.
Procedures for completing the graduation standards are outlined in the Student Handbook.
The department chairperson will submit program candidates who satisfy the above, as attested by the Registrar, to the full college faculty for recommendation to graduate.
Time Limitation on Graduation Requirements Students are expected to finish their degree programs with continuous enrollment in the specified number of terms outlined in the curriculum for their programs. Students who leave the college for a full-term will be assigned the requirements for the catalog that is in effect for the year of their return. These students will be expected to meet any new requirements for that catalog year unless the sponsoring department approves an earlier catalog year.
Each student operates under degree requirements in effect at the time of initial acceptance as a degree candidate. If, after two years for a certificate, four years for an associate, or six years for a bachelor’s, the degree requirements have not been met, the student must satisfy the graduation requirements in effect during the student’s year of graduation.
A student participating in a college-sponsored part-time degree program has two years from the conclusion of the last scheduled course in the sponsored program to complete the degree requirements. After this time, if the degree requirements have not been met, the student must satisfy the graduation requirements in effect during the student’s year of graduation.
Requirements for Participating in Graduation Commencement is an important celebration of a student’s academic success, as well as an opportunity for family, friends, and future employers to recognize those efforts in a formal manner. Academic credentials are important benchmarks in a student’s career. All students are strongly encouraged to attend commencement.
Term Honors At the end of each term, degree students who have attained the following term GPA while carrying 12 or more letter-graded credit hours and who have not received a failing or incomplete
grade in any subject during that semester will be accorded academic honors:
There is one exception to the above: full time nursing students are eligible for term honors while enrolled in a non-graded clinical course.
Vermont Tech students may qualify for membership in four national honor societies:
Phi Theta Kappa is a national honor society formed to recognize and encourage scholarship, academic excellence, leadership, and service among two-year college students.
Requirements for candidacy:
• 3.5 cumulative GPA with no incomplete grades
• Must be working toward an associate degree with a minimum of 12 credits completed at Vermont Tech Tau Alpha Pi is the national honor society for associate and baccalaureate degree students in engineering technology. Its purpose is to recognize academic excellence in fields of engineering technology study and to encourage a lifetime commitment to learning and scholarship.
Requirements for candidacy:
• Cumulative GPA of 3.5 with no incomplete grades